Event Permit Fees
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Print Permit Fees
|
Event Category |
MTB Permit Fee |
Road/Track/Cyclocross Permit Fee |
|
A |
$700 per day |
5% of total event prize list |
|
B |
$250 per day |
5% of total event prize list |
|
C |
$100 per day |
5% of total event prize list |
|
D |
$50 per day |
$75 per day |
|
E |
$25 per day |
$50 per day |
|
Collegiate only |
$50 per day |
$50 per day |
|
Collegiate + non-collegiate USAC |
Pay standard MTB event fee |
Pay standard Road/Track/Cyclocross event fee |
(a) Permit applications must be received eight weeks in advance of the event date to avoid late filing fees.
- If not received eight weeks prior to the event date -- $25 late fee
- If not received four weeks prior to the event date -- $100 late fee
- If not received two weeks prior to the event date -- $200 late fee
(b) Paper Processing Fee: A $50 fee will be charged to all event permits submitted by paper.
(c) Competitive Events.
Promoters will first determine the event category. For road, track, and cyclo-cross events, this is determined by the total payout for the race category with the highest prize list. If the event category is A, B or C, then the permit fee will equal 5% of total event prize purse. The event prize purse is determined by adding the total cash and retail value of merchandise prizes for the entire event (all categories). For road, track, and cyclo-cross events, if the event category is D, then the permit fee equals $75 per day, if the category is E, then the permit fee equals $50 per day.
For mountain bIke events, this is determined by the total number of riders at the event per the table above. For mountain bike events, if the event category is D, then the permit fee equals $50 per day, if the category is E, then the permit fee equals $25 per day. All riders must hand-sign waivers or execute an electronically signed waiver through the USA Cycling online registration system, and a $3.00 per rider per day insurance surcharge is applicable for all participants.
(d) Non-Competitive Events (excluding fun rides/tours/Gran Fondos). These events include training rides, clinics and camps. All Non-Competitive Events are $50 for 1-3 days or $100 for 4-30 days. Days need not be consecutive, but must be determined in advance and listed on the "Non-Competitive Permit Application." All riders must have a valid annual or one-day license, sign waivers and be listed on the "Non-Competitive Event Roster." $1.00 per rider per day insurance surcharge is applicable for all participants of training rides, clinics and camps. Organizers must submit insurance surcharges and copy of "Non-Competitive Event Roster" to USA Cycling within 21 days following their event.
(e) Non-Competitive Fun Ride/Tours. Permit fees are $50 per event. All riders must sign waivers approved by USA Cycling. $1.50 per rider per day insurance surcharge is applicable for all participants of fun rides/tours. Organizers must submit insurance surcharges and a copy of the "Non Competitive Fun Ride/Tour Roster" to USA Cycling within 21 days following their event.
(f) Gran Fondo. Gran Fondo events are timed events open to all riders. Permit fees are $50 per event. All riders must sign waivers approved by USA Cycling. $2.00 per rider per day insurance surcharge is applicable for all participants of Gran Fondos. Organizers must submit insurance surcharges and copy of "Gran Fondo Event Roster" to USA Cycling within 21 days following their event.
Insurance
Insurance certificates will automatically be issued for the race director and each sponsoring club free of charge. If another party is required to be named as an additional insured, the cost will be $10 each. This $10 fee will apply each time your certificate needs to be reissued, so we encourage you to communicate with the insured and make sure that your request is complete and accurate the first time, including spelling, addresses and the proper way to list the insured on the certificate.
If a special endorsement is required for the insurance certificates there is a $75 fee per request. Please contact your membership services coordinator to request the special endorsement.
Fines
Fine for Inadequate Numbers — An organizer who fails to provide racing numbers that meet the requirements of the rider's uniform rules as outlined in the USA Cycling rule book (see rule 1J7) shall be fined $1 per rider per day of racing. This fine shall be submitted to USA Cycling.
Failure to Comply — Post-event reporting and fees are due to the USA Cycling office within 21 days after the event. Failure to comply will result in additional mandatory fees: $50 if before 30 days after the event, $100 if within 31-60 days after the event, $150 if within 61-90 days after the event. An organizer who fails to publish an official race announcement shall pay an additional 7 percent of the total prize list, or $50, whichever is greater. Non-compliance or lack of full payment may result in future cancellation of permits and/or suspension.
Cancellation of Event — If an event is cancelled there is a $50 cancellation fee. If the permit was submitted and a late fee charged the late fee will not be returned.
Race Entry Fees
Entry fees, late and/or post-entry surcharges go to the organizer except where noted otherwise.
(a) Free Market. Entry fees, late and/or post-entry surcharges may be set at the discretion of the organizer.
(b) Surcharges.
(1) USA Cycling provides event insurance to protect members. The cost for this insurance is $3 for each rider, per day for competitive events. The following surcharges may also be charged in addition to the basic entry fees:
(2) Late entries may be charged a surcharge provided that an official race announcement that states the surcharge has been distributed, as required by the Racing Rules.
(3) When an organizer requires the use of an online entry service, the existence of surcharges for this service must be disclosed in the race announcement.
(c) Current UCI World or U.S. National Champions who pre-register for category A, B or C races (except National Championships) by the specified closing date shall be refunded their entry fee provided that they are eligible to wear their championship jersey in the race, and do so (see Rule 1N5(e)).
7. Deposits for Protests and Hearings
All hearing requests (USA Cycling Policy IV) and certain race protests (Rule 1R) must be accompanied by a deposit ($250 for a hearing and $20 for a protest). In the case of a protest, if the protest is upheld the deposit will be returned.
For more information on permit fees, please contact your membership services coordinator.
